Human Resources Coordinator (Fixed Term - 18 Months)


IO’s Corporate Services Enterprise Team is made up of the Human Resources and Communications Teams. It ensures that the agency is able to attract and retain a talented, highly-engaged and diverse workforce that aligns with the needs of the organization. The team also manages communications, marketing, and stakeholder relations, working collaboratively with business units on strategic and business planning activities, corporate branding, and communications with clients, stakeholders, media, and the public.

Come join our small but mighty Human Capital Planning team within Human Resources at Infrastructure Ontario. Human Capital Planning is responsible for helping to attract and retain a talented and highly-engaged workforce through delivery of the health and safety program and workforce planning. Our team works closely in the broader Corporate Services Enterprise Team with colleagues across the Human Resources and Communications departments.

 

What You Will Do

  • Coordinate IO’s Joint Health and Safety Committee including scheduling, agendas, minutes, workplace inspections, following up on action items and contributing to initiatives.
  • Maintain compliance with health and safety legislation by initiating regular/annual reviews of specific programs, including the workplace violence risk assessment, accessibility, posting of required material and other initiatives as required.
  • Manage all health and safety-related data. Ensure quality, consistency, and completeness of the data on an ongoing basis.
  • Prepare health and safety-related material for the purposes of educating and training employees (live or via e-learning), working with the HR Learning team, for a wide variety of internal forums.  
  • Draft health and safety-specific communications and promotional material, working with the internal communications team, using engaging and appropriate tools to increase awareness.  
  • Coordinate completion of forms and claims related to accident and incidents, working with the appropriate governing body (e.g. WSIB, Ministry of Labour). Act as the point of contact for all employee inquiries.
  • Refresh and communicate evacuation procedures (unique to each IO location) and fire warden responsibilities annually.
  • Coordinate the Personal Protective Equipment program for IO employees.
  • Manage all external service provider relationships for the health and safety program.
  • Input other Human Capital-related data, as well as create and execute data reporting as required, including dashboards and presentations.
  • Provide executive support to the Executive Vice-President, Corporate Services.

 

Who We Are Looking For

  • A minimum of 3 years of experience providing support, functional and cross-functional coordination, and administration in a corporate environment.
  • Post-secondary education or equivalent experience.
  • Experience tracking, managing, and analyzing data/information, using a variety of technology and Excel as tools.
  • Experience in a role with the responsibility for the client experience, including proactively managing inquiries and issues, supporting clients through corporate processes, providing comprehensive information, etc.
  • Experience preparing reports, dashboards, communications and training material including presentations and other written materials.
  • Proactive and detail-oriented with a sense of urgency, strong follow-through and ability to take initiative.
  • Strong client-orientation and excellent interpersonal skills with a proven ability to build and sustain positive working relationships.
  • Intermediate to advanced level Excel and PowerPoint skills required.
  • Familiarity with health and safety legislation an asset.

 

We are looking for individuals with superior planning and organization skills and a proven ability to manage multiple priorities and tasks to meet tight deadlines in a fast-paced environment. The ideal candidate will have analytical skills to research, summarize, and organize information/data, and the ability to conceptualize information and present it in a clear, logical, and meaningful manner. We are looking for individuals who have proven experience in a client-focused role.

Infrastructure Ontario is an inclusive employer, we encourage applications from all qualified candidates. We will accommodate your needs under the Ontario Human Rights Code. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

By submitting your application you are granting Infrastructure Ontario permission to process your personal data during the recruitment process and for keeping records of the process. Infrastructure Ontario may share your personal data internally to appropriate persons involved in the recruitment process and to third parties where there is an administrative or lawful basis for doing so. Provided that Infrastructure Ontario does not have any lawful reason to continue processing your personal data, you may make a formal request to rectify, erase or restrict (the processing of) your personal data.