IO's Procurement Department will administer the program.
Administration of reporting during construction and maintenance phases:
The occurrence of any infractions will be reported and reviewed as part of Infrastructure Ontario's regular internal monthly reporting of performance against the defined infraction criteria. Senior management at Infrastructure Ontario, including representatives of the project delivery, legal and procurement departments, will conduct due diligence to ensure that reporting is accurate and sufficient documentary detail exists to substantiate all performance infractions.
Infraction totals will then be updated by IO's Procurement department and communicated to vendors via Monthly Reports. The reports are commercially confidential. Vendors, however, may determine for themselves whether to share their reports and with whom.
Administration of applicable deductions during the procurement process:
A deduction to be applied against a vendor in any given procurement will be the deduction set out for that vendor in the month in which the procurement submission is received.
During the procurement evaluation process, vendor performance point deductions will be applied to a bidding team's score only after the scoring evaluators have reached consensus on their evaluation of submissions. This is a safeguard to ensure that there are proper checks and balances during evaluation and that the evaluation process continues to be fair.