Administrative Assistant - Procurement and Program Management


 

Our Procurement and Program Management division provides professional support and commercial advice to all parts of the organization through the services it provides, including procurement, data analytics, budgeting, and performance management. The Procurement office is a global leader among public sector entities in the procurement of large capital infrastructure projects. The Program Management office ensures consistency and synergy among the capital project cost estimation, budgeting and financial forecasting, quality, process control, continuous improvement, compliance and governance, reporting and analytics functions across the enterprise.

What You Will Do

In this role you will provide administrative support to the Procurement and Program Management division, including:

  • General tasks and assignments
  • Management of calendar, meeting coordination, office organization, document preparation and document management
  • Support in the administration of procurement operations tasks, including data entry, and administering the procurement requisition process. 

Who We're Looking For

  • Exceptional time management, organization, attention to detail, prioritization skills, and have the ability to work with limited guidance and formal structures in a complex, fast-paced environment.
  • Professionalism, with the ability to handle sensitive and confidential information.
  • Ability to synthesize and present information in a clear and concise manner
  • Strong interpersonal, oral and written communication, and facilitation/negotiation skills with the ability to influence others and work within a team environment.  

Infrastructure Ontario is an inclusive employer, we encourage applications from all qualified candidates. We will accommodate your needs under the Ontario Human Rights Code. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

By submitting your application you are granting Infrastructure Ontario permission to process your personal data during the recruitment process and for keeping records of the process. Infrastructure Ontario may share your personal data internally to appropriate persons involved in the recruitment process and to third parties where there is an administrative or lawful basis for doing so. Provided that Infrastructure Ontario does not have any lawful reason to continue processing your personal data, you may make a formal request to rectify, erase or restrict (the processing of) your personal data.